PERSONAL DATA PROTECTION

ROMEXPO SA's commitment regarding the protection of personal data

Your trust in our services and staff is one of our main concerns. In this, to provide you with the best possible experience, we focus on continuous improvement throughout our activity.

ROMEXPO SA knows the importance of your personal data and is committed to protecting their confidentiality and security. Therefore, it is important for us to provide you in an integrated manner the information related to the processing of your personal data, in the present Terms and Conditions.

ROMEXPO SA is a Romanian legal entity, whose main activity is the organization of exhibitions, fairs and congresses.

ROMEXPO SA has its registered office in Bucharest, Bd. Mărăsti no. 65-67, Sect. 1, postal code 011465, CP 32-3, phone 2.07.70.00, fax 2.07.70.70, is registered at the Trade Register Office next to the Bucharest Court under no. J40 / 14818/1991, having fiscal code RO 1555425 and IBAN account: RO83RNCB0067004778810001 opened at BCR Dr. Felix. and is legally represented by Mr. Mihai Costris - General Manager.

ROMEXPO SA respects the confidentiality of all our clients and the confidentiality of all visitors to our websites and will treat / process personal data with great care, under appropriate technical and organizational conditions.

ROMEXPO SA processes the personal data received directly from you, as data subjects, or indirectly when carrying out commercial / contractual relations and / or participating in fairs / events organized within the Romexpo Exhibition Center.

Personal data are collected either only with your consent / acceptance, if they are provided with good knowledge, voluntarily, on their own initiative, or at the request of ROMEXPO SA., For example through one of the online forms used, respectively the application form. online contact, order form online services, etc., by subscribing to newsletters (of course, only after you have chosen to receive these newsletters), participating in raffles and contests, by filling in the data in the account registration form on a ROMEXPO SA website, and so on

The use of this website and of other websites ROMPEXPO SA by you is subject to the present provisions and the General, technical and participation conditions of ROMEXPO SA.

If you do not agree to any of these terms and conditions, do not use any of our websites or provide us with your personal data. Certain services may be subject to the provision of your personal data.

ROMEXPO SA will not process your personal data unless this is necessary to fulfill the purposes mentioned below, in compliance with the legal measures of security and confidentiality of the data.

What personal data does ROMEXPO SA process?

Processing of personal data represents any operation or set of operations, carried out on your personal data, by automatic or non-automatic means, such as: collecting, recording, organizing, structuring, storing, adapting or modifying, extracting, consulting, using, disclosing through transmission, dissemination, or making available in any other way, alignment or combination, restriction, blocking, deletion, destruction, archiving.

In order to access the websites of ROMEXPO SA, you do not need to provide us with any personal data.

In the context of the current activity of ROMEXPO SA, including the commercial / contract activity, participation in fairs, exhibitions and / or other specialized events organized within the ROMEXPO Exhibition Complex, involving the purchase of ROMEXPO SA services offered on the website, the purchase of tickets online or the subscription to the ROMEXPO SA newsletters, as well as in the context of fulfilling the legal obligations, we may request certain personal data.

In this regard, Romexpo SA will process, among other things, the following personal data : first and last name, telephone or fax, address of residence or residence, e-mail, profession, place of work, IP address, no. Bank card, card expiration date, CVV2 or CVC2 code, etc.

Who are the data subjects?

The persons (data subjects) whose data can be processed by Romexpo S.A, exclusively for the purposes mentioned below are:

• Customers of natural persons of ROMEXPO SA (current, former or potential), visitors, the general public, their representatives / powers, legal or conventional;
• Representatives / powers / business contacts (business / contractual partners, exhibitors, co-exhibitors, organizers, co-organizers, suppliers, service providers, tenants, etc. - current, former or potential) and institutions / authorities public.

Consequences of refusing to provide personal data

You, as a data subject, are obliged to provide complete, up-to-date and accurate data.

In order to be able to offer certain services specific to the activity of Romexpo SA (eg, but not limited to, Targ X registration and space rental), Romexpo SA will request the personal data necessary for the provision of these services, and the refusal to provide such data may determine the impossibility of providing Romexpo services.

When you purchase a service provided by Romexpo SA, as well as when you participate in the fairs / events / exhibitions organized by Romexpo, we will collect personal data in connection with the provision of these services. At the same time, as a visitor of the Romexpo Exhibition Center, we will collect personal data (image, data processed through video surveillance systems, etc.) in order to fulfill the legal obligations and to carry out the current activity (legitimate interest).

By reading these provisions, by providing personal data for accessing ROMEXPO SA services or purchasing tickets at the events organized within the ROMEXPO SA Exhibition Center, you are informed and / or expressly express your consent (will give the agreement) regarding when processing personal data in accordance with the legal provisions regarding the protection of natural persons with regard to the processing of personal data and the free movement of such data (domestic law and EU-EU law).  

In case the data processing is no longer necessary for the provision of a service, for the fulfillment of a legal obligation, nor is it justified by a legitimate interest of ROMEXPO SA, you can refuse such processing or you can withdraw your previously given consent, the refusal going to produce effects for the future. For example, the data subjects can withdraw their consent for the processing of data for the purpose of direct marketing, personalized offers, at any time and without having to indicate a reason. After solving the request for withdrawal of the consent, the data subject will no longer receive commercial information regarding the events / fairs / services offered by Romexpo S.A.

What are the purposes of collecting personal data?

We use your personal data only in the following scopuri:

• Organization of fairs, exhibitions, salons and other specialized events / events;
• Development of the commercial / contractual activity of ROMEXPO SA;
• Invoicing and collection of the value of ROMEXPO SA services;
• Marketing, promotion, advertising, advertising, contests, advertising lotteries, loyalty programs, including the transmission of general or personalized commercial offers; development and improvement of services
• Managing customer relationships; commercial communication with clients through any means of communication;
• Fulfillment of incidental legal obligations;
• Communication with public bodies / authorities / institutions or of public interest;
• Audit and control / supervision activities;
• Archiving, statistical purposes;
• Debt collection / Recovery of outstanding debts;
• Settlement of disputes and disputes, implementation of judgments, arbitrations, court orders, etc.

Romexpo SA will consider all the information collected from you as confidential and will not share it with third parties (except for the organizers / co-organizers of events organized by / within the Romexpo Exhibition Center, and / or business partners, such as this one situation described below) without your prior and express consent.

 
Who are the recipients of your personal data?

Data recipients it may even be the (targeted) persons who provided the personal data, as follows:

• Customers of individuals of ROMEXPO SA (current, former or potential), visitors, the general public, their representatives / representatives, legal or conventional; (for the purpose of carrying out commercial / contractual relations);
• Exhibitors, co-exhibitors, organizers, co-organizers, tenants, suppliers, providers and other legal entities - business or contractual partners of ROMEXPO SA, public authorities or institutions;

The recipients (other than the data subjects) of the data may be:

• central and local public authorities, judicial authorities, police, prosecutor's office (within the limits of legal provisions and / or as a result of certain formulated requests), banking companies, judicial executors, insurance and reinsurance companies, market research organizations (statistical purpose) and so on

The confidentiality of personal data will be ensured by ROMEXPO SA and will not be provided to third parties other than those mentioned in this document.

Personal data processing for promotional purposes (marketing)

The personal data provided by you (such as: first and last name, e-mail address, fax number, mobile / landline number, etc.) may be processed by ROMEXPO SA in compliance with your rights, in particular of the right of information and opposition, for the following purposes: marketing (including direct marketing), contests, advertising lotteries, performing commercial communications for ROMEXPO SA services, including those developed together with a ROMEXPO SA partner, through any means of communication, including through through electronic communications services. The personal data provided by you may be used for promotional purposes (marketing) and for the products or services of other partners of ROMEXPO SA, in compliance with your rights.

If ROMEXPO SA intends to use your data for direct marketing purposes, (if the data subjects have opted for this purpose) you will be informed in advance. You can exercise the right to prevent such processing by selecting the appropriate boxes from the forms / documents used to collect personal data.

Regardless of the situation, in case you want personal data to cease to be processed by Romexpo, you can expressly request us to cease any processing of data from us. At the same time, when you want to stop receiving newsletters or newsletters from Romexpo, you can unsubscribe using the "Unsubscribe" or "Unsubscribe" button.

In relation to Romexpo SA, you benefit according to the legal provisions applicable by the following rights: the right of access, the right to rectification, the right to delete data, the right to restrict processing, the right to data portability, the right to opposition and the individual automated process.

Duration of processing of personal data

In order to achieve the aforementioned purpose, ROMEXPO SA will process your personal data during the entire period of ROMEXPO activities, until you, or your legal / conventional representative, will exercise the right of opposition / removal (except to the situation in which ROMEXPO SA processes the data based on a legal obligation or justifies a legitimate interest). After the conclusion of the personal data processing operations, for the purpose for which they were collected, if you or the legal / conventional representative will not exercise the right of opposition / deletion, according to the law, these data will be archived by ROMEXPO SA for the duration time provided for in the internal procedures ROMEXPO SA and / or will be destroyed.

What security measures are used to protect your data?

In order to avoid the unlawful use of personal data, as well as possible abuses, we use security methods and technologies, along with appropriate working policies and procedures, to protect the personal data collected.

The complete security of the data transmitted through the Internet can never be guaranteed. While ROMEXPO SA makes every effort to protect your personal data, we cannot guarantee the security of the data transmitted to the ROMEXPO SA websites. Any data transmission is at your own risk. Once we receive the information about you, we will use strict security procedures and measures against unauthorized, illegal, destruction, accidental loss or disclosure of personal data.

Banking data security.

In the case of payments made with the card (for example: purchasing tickets online), the sale is made through online payment solutions offered by authorized third parties in relation with ROMEXPO SA. In order to eliminate the risk that your data will come into possession and be used abusively / illegally by unauthorized persons, authorized third parties in relation to ROMEXPO SA guarantee the legality and security of personal data (card number, expiration date, etc.) and of the computer systems used.

Conditions for the transfer of personal data outside the EU and the European Economic Area

Data transfers outside the EU and the European Economic Area can be made only under the conditions provided by the specific national and EU legislation regarding the protection of visually impaired persons regarding the processing of personal data and on their free movement.

What are your rights?

By reading this document, you have been informed about the rights you benefit from, according to the applicable legal provisions, respectively: the right of access, the right to rectification, the right to delete data, the right to restrict processing, the right to data portability, the right to opposition and the individual automated process.  At the same time, when the processing is carried out by consent, you have the right, to withdraw your consent at any time in written form, addressed to ROMEXPO SA., Under the conditions of the applicable legislation, without affecting the legality of the processing carried out on the basis of the consent before its withdrawal.

You also have the right to object at any time, free of charge and without justification, to the processing of personal data for direct marketing purposes, using, if applicable, the unsubscribe function included in the marketing materials.

For the other purposes, you have the right to object, at any time, free of charge, that the personal data you provide to ROMEXPO SA is subject to processing, mentioning the data and purpose envisaged, only for reasons well-founded and legitimate, related to your particular situation, except where ROMEXPO SA demonstrates that it has legitimate and compelling reasons that justify processing and that prevail over your interests, rights and freedoms, or that the purpose is to find, exercise or defend a right in court . In case of unjustified opposition, ROMEXPO SA is entitled to further process the data in question.

By reading this document you have become aware of and understand that the personal data provided to ROMEXPO SA constitute decisive elements for accessing the services offered by ROMEXPO SA and / or conducting the commercial / contractual activity.

In case you, directly or through your representative, exercise the rights mentioned above, manifestly unfounded, unjustified or excessive, especially because of the repetitive character, ROMEXPO SA can:

• either to charge a reasonable tax taking into account the administrative costs for providing the information or communication or for taking the required measures;
• or refuse to respond to the request.

Also, if the data subjects, directly or through their representative, exercise their right of opposition manifestly unfounded, unjustified or excessive, especially because of their repetitive character, ROMEXPO SA is entitled to consider the Contract concluded with the Client ROMEXPO SA by as a termination, without any other formality or intervention of the courts, except for a prior notification.

You also have the right to lodge a complaint with a supervisory authority and to bring a legal remedy.

How can you exercise your rights?

In order to exercise these rights, you can address the Personal Data Specialist within ROMEXPO SA with a written request, dated and signed at the e-mail address: data.protection@romexpo.ro or at the following correspondence address: ROMEXPO SA, Bucharest, Bd. Mărăsti no. 65-67, Sect. 1, zip code 011465, CP 32-3. The request will be attached to a legible copy of the identity document of the signatory.

These provisions may be subject to occasional changes / updates. We recommend that you check each use of the ROMEXPO SA websites with these provisions, in order to be always informed about them. By accessing the websites of ROMEXPO SA or using the services of ROMEXPO SA through the mentioned websites, after the modifications, the new provisions will be considered accepted. 

This set of Terms and Conditions was updated on 08.01.2018